CALCULATOR
HOA Election Timeline Calculator for California
Enter an election day, or the board meeting where the electronic-voting rule will be adopted, and every Davis-Stirling deadline is worked out for you, each with the Civil Code section behind it.
When does everything have to happen for our election?
Enter election day, the date ballots are due and counted, and the calendar below gives every notice, deadline and record date the Davis-Stirling Act attaches to it.
| Date | Deadline | What has to happen | Statute | Mailing? Delivery and what can ride with it |
|---|
must be mailed (or emailed to members who consented in writing). general notice: post it, or put it in the newsletter or billing insert. No icon: a date only, nothing to send. Rows marked weekend fall on a Saturday or Sunday; the statute does not move them, so act on the business day before.
When do we have to start to adopt electronic voting?
Enter the open board meeting at which the rule will be adopted. The calendar gives the 28-day notice, the adoption notice, the members' reversal window, and the earliest election the rule can be used for.
| Date | Deadline | What has to happen | Statute | Mailing? Delivery and what can ride with it |
|---|
must be mailed (or emailed to members who consented in writing). general notice: post it, or put it in the newsletter or billing insert. No icon: a date only, nothing to send. Rows marked weekend fall on a Saturday or Sunday; the statute does not move them, so act on the business day before.
How the dates are calculated
Every row is a fixed number of calendar days from the date you enter, taken from the section shown. The election rows follow the California HOA election timeline: ballots go out at least 30 days before the voting deadline, the pre-ballot general notice goes out at least 30 days before that, and the election rules may not be amended within 90 days of the election. The electronic-voting rows add the 90-day deadline to change voting method and the voting-method notice 30 days before it. The adoption rows follow the operating-rule process in section 4360 and are explained step by step in How to Adopt Electronic Voting for Your California HOA.
The last column says whether a date is a mailing at all, and how it may be delivered. Individual delivery means first-class mail or hand delivery to each member, or email to a member who has consented in writing (§ 4040). General notice may be posted on the community bulletin board or another prominent common-area location, as long as the annual policy statement names that location for notices, or carried in a newsletter or billing insert, and any member who has requested individual delivery must get it that way (§ 4045). Where several notices fall close together the column says what can go in the same envelope; combining them is allowed as long as each notice still meets its own deadline and content requirements.
The calculator does not know your governing documents. Bylaws can set longer notice periods or an earlier nomination deadline, and the reconvened-meeting rule depends on whether the documents require a quorum at all. Treat the output as the statutory floor, then check it against your own rules.